Exhibition Coordinator, National Gallery of Ireland, Dublin

The National Gallery of Ireland wishes to recruit a full-time Exhibition Coordinator for the Exhibitions & Collection Services Department on a fixed term basis. Salary scale is €29,609 - €49,960 per annum. The closing date for receipt of applications is 23 January 2019.

The National Gallery of Ireland is the country's most popular free visitor attraction housing the nation's collection of European and Irish art from about 1300 to the present day, and an extensive Library & Archive. Nominated for European Museum of the Year (2018), and winner of the Royal Institute of the Architects of Ireland Culture-Public Building award (2018), the Gallery continues its mission of serving our visitors in their enrichment and enjoyment of visual art. Entry to the collection is free for all to enjoy, learn, and be inspired.

The purpose of this role is to co-ordinate exhibitions and displays and to assist with the organisation and delivery of complex exhibition projects. Reporting to the Head of Exhibitions & Collection Services the Exhibition Coordinator will:

Project Manage exhibitions and displays (particularly in-focus and medium size exhibitions), manage the project's critical path, drawing up schedules and establishing and monitoring key milestones and deadlines
Act as main point of contact for these projects, chair meetings and ensure action points are met
Build positive relations with the internal project team and external stakeholders such as partners and external curators
Assist the Project Manager - Exhibition Design with the development of the exhibition identity, design, audio guide and curatorial texts
Ensure that accurate and detailed exhibition & loan information is recorded on the Collection Management System (TMS) and that exhibition & loan files (paper & digital) are created and maintained for each project
Develop, compile, update and circulate exhibition lists and project information
Closely monitor costs and ensure the project remains within budget
Raise purchase orders and follow up on invoices
Manage the loan list, working closely with the exhibition curator, reporting regularly on the status of loan requests to key stakeholders
Act as the main point of contact for lenders, administering loan requests, managing loan agreements, ensuring that all conditions of loan are met throughout the loan period
Ensure catalogues are sent to lenders once an exhibition has opened
Monitor the condition of exhibition galleries and displays, ensuring that they are maintained throughout the exhibition, taking any corrective action necessary
Work closely with the Art Handling & Loans Manager in relation to the logistics and installation of the exhibition and assist with courier arrangements (hotels/per diems). Provide support during installations if required. Supervise the loading and unloading of artworks if required (this may be out of hours)
Co-ordinate project debriefs and evaluations
Ensure compliance with health and safety requirements as set out in the NGI Safety Statement
Upon successful completion of courier training, undertake courier duties in Ireland and abroad if required
Provide general support to the Exhibitions team and Head of Department
Assume other duties appropriate to the post as assigned by the Head of Exhibitions & Collection Service

The successful candidate will have:

A third level qualification in art history, museums studies/arts administration or related topic
Previous work experience project managing exhibitions from start to finish in a similar environment
Excellent organisational and administrative skills and ability to multi-task
Excellent IT skills, including Word, Excel and PowerPoint
Self-motivation with a pro-active can-do attitude and a flexible approach to problem solving
Excellent communication and interpersonal skills including the ability to deal diplomatically with a wide range of people at varying levels inside and outside the Gallery
An ability to work on own initiative and as part of a team with minimal supervision
Excellent time management skills with the ability to prioritise a heavy workload often to demanding deadlines;
A proven ability to make good judgment and appropriate decisions under pressure
A flexible and positive approach to all aspects of the job and the ability to remain calm and deal courteously with people whilst working under pressure
An ability and willingness to travel and to attend out of hours' functions, as required to meet the Gallery's objectives
Commitment and interest in the Gallery & museum sector
Knowledge of one or more European language (desirable)
Previous experience with TMS or a comparable Collection Management System (desirable)

Note: This job description is a guide to broad areas of responsibility and accountability and should not be regarded as a comprehensive listing. The job description may be subject to review in the view of new structures and / or the changing needs of the Gallery. All employees are required to be compliant with NGI screening, security and Garda vetting procedures.

Grade and Salary: Salary is in accordance with point 1 of the Executive Officer Salary scale (PPC), currently €29,609 - €49,960 per annum effective from 1st January 2019.

Duration: Fixed-Term 20 months

Working hours: Full time, 5 days a week - 37 hours per week. The successful candidate must be available to work occasional early mornings, evenings and weekends (as required).

Click here for further information and details of the application process.